Frequently Asked Questions

How Does It Work?

How long does it take to complete an online course?

Students may move through their online courses as quickly or as slowly as they wish. Students will have up to 18 months to complete a course, but it is up to the student work toward any personal deadline that they might have. There are no set due dates for assignments or tests, so it is up to the student to decide when work will be submitted and when the  exam will be scheduled.

The student gets to choose when he/she accesses the course and when and how the coursework is completed. The course outline indicates that the course will take 110 hours and highlights the breakdown of each unit. Please keep in mind that the 110 hours is a reflection of the number of hours a student would be in a bricks and mortar classroom and does not include additional time to complete assignments or prepare for tests or examinations. At Jewish Virtual High School, we do not track your hours. Your progress through the course is tracked based on your completion of the assessments in the course.

Who will be my teacher?

This is probably the second most important question you should ask when deciding to take a course at a private school. The student-teacher interaction is just as important in an online course as it is in a bricks and mortar school. JVHS provides a list of all of its with a short biography for each.

General Information

Is the Jewish Virtual High School inspected by the Ministry of Education in Ontario?

JVHS is a division of Torah High. Torah High is inspected by the Ontario Ministry of Education every two years. This inspection results in Torah High having the recognition from the Ministry to issue OSSD credits, which are the same credits earned by students in bricks and mortar public schools in the Province of Ontario. Our Ministry BSID# is 66820.

Can I contact the Principal if I run into any serious problems?

Yes. JVHS is dedicated to solving problems in a timely manner, and JVHS’s principal is available via email or telephone should a student have any serious problems. The JVHS Principal’s direct phone number (905) 761-6279 x225 and email address erutledge@jvhighschool.com

Can I contact my teacher if I run into a problem in my course?

Yes. Your JVHS teacher should be the first person you contact with any questions or concerns about your course or course content. When you enroll at JVHS, you will be given a JVHS email account that you can use to communicate with your teacher in the learning environment. We request that all teachers respond to emails within 24-48 hours.

If I am registered as a full-time or part-time student at a public high school, can I still take an online OSSD credit course with JVHS?

Yes. You do not need the permission of your home school to take a course with JVHS. Jewish Virtual High School will communicate with your school when you register for a course at JVHS.

Jewish Virtual High School will also send a copy of your midterm report card to your school when you reach that point in the course. When you are finished the course, JVHS will send the final report card to your home school where they will add this course to your ongoing Ontario Student Transcript (OST) in your Ontario Student Record (OSR). OSSD credits earned from JVHS are the same as those earned at your bricks-and-mortar school.

If I am registered as a full-time or part-time student at an Ontario inspected private school, can I still take an online OSSD credit course with JVHS?

Yes. You do not need the permission of your private school to take a course with JVHS, however some private schools have certain demands from their students with respect to the courses they can or cannot take outside of their school. Be sure to check with guidance at your private school first. Jewish Virtual High School will communicate with your school when you register for a course at JVHS. Jewish Virtual High School will also send a copy of your midterm report card to your school when you reach that point in the course. When you are finished the course, JVHS will send the final report card to your home school where they will add this course to your ongoing Ontario Student Transcript (OST) in your Ontario Student Record (OSR). OSSD credits earned from JVHS are the same as those earned at your bricks-and-mortar school.

If I am attending school in another province or in another country, can I still take an online OSSD credit course with JVHS?

Yes. When you are finished the course with us, we will send the OSSD credit you earn to your home address. This report can then be provided to your high school and added to your ongoing transcript in your student record. JVHS can also send the report card directly to a post-secondary institution you are applying to, if desired.

Do I have to be registered at a public or inspected private high school to take an online course with JVHS?

You can be, but you do not have to be. JVHS accepts all students – those currently attending school and those who are no longer registered in a school. If you are not currently attending school or have already graduated, JVHS can still send report cards for credits earned to the school that hosts your Ontario Student Record (OSR) to be added to your file. If you have not yet graduated from high school, you can also have your OSR transferred to JVHS and graduate from high school from JVHS.

Can I be registered at a University or College and take a course with JVHS?

Yes. JVHS has many post-secondary students taking online high school courses at our school. JVHS is a great option for students switching programs who need an additional OSSD prerequisite. Once the course is completed, JVHS can send the report card directly to the university or college to demonstrate evidence of the credit earned.

What is a prerequisite course and do I have to have completed the prerequisite course before I register with JVHS?

A prerequisite course is a course that a student must complete prior to taking the next level of the subject. Prerequisite requirements are outlined by the Ministry of Education in order to ensure that students are properly prepared to take a course. For example, a student must complete SCH3U prior to being able to take SCH4U in order to ensure that the student has the foundation to be successful in the higher level course. A student may enroll in a course without providing prerequisite evidence, but will not be able to access all of the course content until this evidence is demonstrated to JVHS. Depending on the experience of the student, it is also possible that a prerequisite requirement can be waived at the discretion of the JVHS Principal. How can this evidence be provided?

It is the responsibility of the student to obtain and send JVHS a copy of his/her Ontario Student Transcript (OST), Report Card or Credit Counselling Summary which proves to JVHS that the student has achieved the prerequisite for the course.

If a student or parent requests that a prerequisite be waived, the Principal will determine whether or not the prerequisite should be waived based upon the student’s educational level, experience and maturity. If a student has taken a similar course in a different province or country, it is possible that the prerequisite could be waived since many of the same concepts were likely covered.

Exam Information

How does the final exam work?

All exams at JVHS are completed online under the supervision of an appropriate Proctor. The student is responsible for selecting a Proctor and submitting a Proctor Approval Application to the office two (2) weeks in advance of their intended exam date. The application is then reviewed by the Exams Administrator and the student is notified when the Proctor has been approved and/or if JVHS required additional information on the Proctor. Once approved, the Proctor is sent a Proctor Memorandum indicating the exam procedures and exam password via e-
mail. The Proctor and student are responsible for understanding the exam procedures and protocol (i.e. no content can be accessed during the final exam). Once the exam is completed, the Proctor must sign and return the Proctor Memorandum indicating all procedures were properly followed.

In order to ensure the integrity and security of the final exam, the Proctor must meet the following criteria in order to be approved:

  • must have a professional University degree;
  • must provide a non-generic e-mail address for correspondence purposes (i.e. not gmail or hotmail);
  • cannot be a family member;
  • cannot be a tutor.

What is the procedure for writing the exam?

Once the student’s Proctor has been approved following the guidelines above, it is up to the student to ensure that he/she understands the rules and regulations surrounding the final exam. For example, the student cannot access any external content during the final exam. All final exam procedures can be found in the Introduction unit of the course under Final Exam.

The student will access the exam online and a password will be entered by the Proctor in order for the student to access the exam. The exam will be timed, so it is important for the student to be aware of any time constraints for the exam.

The student will then work through the exam and save his/her responses as questions are completed. Once the final exam is submitted, the Proctor will sign and return the Proctor Memorandum to our office.

Please note: The final report card for the course will not be released until JVHS receives the signed Proctor Memorandum from the Proctor.

When can I write the final exam?

The student selects the date, time and location of the final exam. When the student is nearing the end of the course, he or she can submit a Proctor Approval Application at any time. We ask that students allow two (2) weeks for the application to be processed. Assignments and tests do not have to be completed at the time of application, but must be submitted before writing the exam. Any assignments not received by the teacher prior to the exam may be graded a zero.

Who can I ask to be a Proctor?

If the student is currently registered in a public or private school, then the student should consider arranging to write the exam with a person associated with his or her home school (Teacher, Librarian, Counselor), where feasible. If the student is not currently registered with another school, or this is not an option, we recommend that the student contact a local public library, college/university or testing centre to see if they offer proctoring services. The student will be required to adhere to policies and procedures of these locations in addition to JVHS final exam policies and procedures. The student will be required to cover any fees associated with the chosen proctor, if applicable. If this option is not available, then the student can ask anyone who he or she knows that meets the four (4) requirements set out above. A few examples of individuals who would most likely be approved as lawyers, Chartered Accountants, etc.

What happens to the credit earned when a student successfully completes a JVHS course?

JVHS will inform the student’s home school when he or she registers for a course, when he or she reaches the midpoint, and when he or she  completes the course. A midterm report card and final report card will both be sent to the home school. The OSSD credit earned at JVHS will then be added to the student’s list of credits maintained by the home school on your Ontario Student Transcript (OST).

If I am a Grade 12 student, how will OUAC/OCAS or the University know that I am taking a course with JVHS?

When a student enrolls or reaches midterm or final point in a course, JVHS can send that information to OUAC or OCAS upon a student’s request. Once JVHS has the student’s OUAC reference number on file, any future updates to the student’s progress (i.e. midterm or final report cards) will be sent to the OUAC account on file. However, it is always beneficial to double check that the grade has been updated when you reach the mid or final point in the course. The JVHS marks are added to the student’s list of courses at OUAC or OCAS.

Please note: Unless you provide JVHS with your OUAC reference number, any updates on course progress will not be automatically sent to OUAC. Once we know your reference number, we will send updates to grades there as they are processed.

Do Universities view courses taken at JVHS differently from those taken at bricks and mortar schools?

At JVHS, students earn OSSD credits, which are the same credits that a student would earn in a bricks and mortar school in Ontario. As a result, these courses will not be viewed any differently by post-secondary institution. In fact, asynchronous online courses demand that the student be self-motivated, goal-orientated, independent learners, and as a result, they may actually value JVHS courses higher! JVHS has many university students every year, picking up a required high school course needed as a prerequisite to enter the new university program they are switching to.

Many Universities are advising their students to choose JVHS in this situation as they can take their high school course while they are actually attending university. Universities also offer many online courses and whole programs – they know the value and the learning that can occur in a quality online course.